REGISTER OF PROCESSING RELATED TO DIRECT MARKETING:
Data controller
Name L'Instant SRL
Address Rue Nestor Martin 319 1082 Brussels
Company number BE 0739.915.307
Phone +32483000850
Email address raphael.galante@instant-pilates.com
Website www.instant-pilates.com
Contact details of the data controller's representative
Name Galante Raphael
Address Rue Nestor Martin 319 1082 Brussels
Phone +32483000850
Email address raphaelgalante@yahoo.fr
This register aims to describe "all the activities as well as any service auxiliary to them
making it possible to offer products and services or to transmit any other messages
advertising to segments population by mail, telephone or
other direct means for the purpose of information or in order to solicit a reaction from the
from the person concerned"
In other words, this concept is very broad. Are for example part of the
direct marketing the brokerage of addresses (the creation and use of files
addresses), data warehouses, profiling, advertising messages
personalised, non-commercial (charitable) messages,
political propaganda...
Table of contents Registry of marketing-related processing
1. Creation and management of the prospects file
2. Commercial prospecting
3. Lifestyle habits (consumption, hobbies and interests)
4. Management of rights requests
5. Assignment, rental or exchange of prospect files
1. Creation and management of the prospects file
More precise description of the purpose
! Creation of prospecting database for its exploitation
commercial for direct marketing and prospecting purposes.
Categories of persons concerned by the processing
! Prospects
! The thirds
Categories of data collected
! Identifier: name, title, private address, telephone number (landline and mobile),
personal email address
! Status: age, sex, date of birth and place of birth, marital status,
nationality
! Financial datas
! Household composition
! Lifestyle
! Professional experience: professional interests, research interests,
academic interests, specialization subjects, experience in
teaching
! Geolocation data
! IP adress
Data retention periods
! Prospects: 1 year after last contact
! Until the data subject's consent is withdrawn
Categories of recipients with access to the data
! The controller
! The staff of the controller
! The data controller's subcontractors
! The registered person himself
! Direct relations of the registered person
! Business partners of the controller
Data collection methods
! Form
! Newsletter subscription
! Website
! Mobile app
! Social networks
! Partner file (indirect collection)
This processing does not involve sensitive data.
This processing does not involve data transfers outside Europe.
The standard security measures described in your security policy for
this treatment are applied.
2. Commercial prospecting
More precise description of the purpose
! Prospecting, activities, services offered by commercial companies,
charities or other associations or foundations, including those of
political nature, to segments of the population. The means of communication
used for this purpose may be postal mail, telephone or other means
direct (e.g. email, etc.).
Categories of persons concerned by the processing
! Prospects
! The thirds
Categories of data collected
! Identifier: name, title, private address, telephone number (landline and mobile),
personal email address
! Status: age, sex, date of birth and place of birth, marital status,
nationality
! Financial datas
! Household composition
! Lifestyle
! Professional experience: professional interests, research interests,
academic interests, specialization subjects, experience in
teaching
! Geolocation data
! IP adress
Data retention periods
! Prospects: 1 year after last contact
! Until the data subject's consent is withdrawn
Categories of recipients with access to the data
! The controller
! The staff of the controller
! The data controller's subcontractors
! The registered person himself
! Direct relations of the registered person
! Business partners of the controller
Data collection methods
! Form
! Newsletter subscription
! Website
! Mobile app
! Social networks
! Partner file (indirect collection)
This processing does not involve sensitive data.
This processing does not involve data transfers outside Europe.
The standard security measures described in your security policy for
this treatment are applied.
3. Consumption habits
More precise description of the purpose:
! Processing related to lifestyle, consumption, hobbies and interests
Categories of persons concerned by the processing
! Leads
! Relatives and family of the prospect
! The thirds
Categories of data collected
! identity: title, surname, first names, address, telephone number (landline and/or
mobile), fax number, e-mail address, date of
birth, internal processing code allowing identification of the client
! the family, economic and financial situation: marital life, number of
people in the household, number and age of the child(ren) in the household,
profession, field of activity, socio-professional category, presence
pets
! the data necessary to carry out loyalty actions,
prospecting, study, survey, product test and promotion, the
selection of people can only result from data analysis
listed
! data relating to the organization and processing of competitions,
lotteries and any promotional operation such as the date of
participation, the answers given to the contests and the nature of the prizes
offered
! data relating to the contributions of people who submit opinions
on products, services or content, in particular their pseudonym
! data collected through authorized commercial actions
! Electronic identification data, IP address
! Geolocation data
! Pictures
Data retention periods
! Leads: 1 year
! Until the data subject's consent is withdrawn
Categories of recipients with access to the data
! The controller
! People working in the marketing department of the controller
! Processor's subcontractor
! Business partners of the controller
! The person himself
! The person's personal contacts
! Public services
Data collection methods
! Form
! Newsletter subscription
! Website
! Mobile app
! Social networks
! Partner file (indirect collection)
! IoT Capture
This processing does not involve sensitive data.
This processing does not involve data transfers outside Europe.
The standard security measures described in your security policy for
this treatment are applied.
4. Exercise of rights
More precise description of the purpose:
! Operations relating to the management of requests to exercise the rights of
clients :
1. Right of access of the data subject
2. Right of rectification
3. Right to erasure (“right to be forgotten”)
4. Right to restriction of processing
5. Right to portability
Categories of persons concerned by the processing
! Prospects
! Relatives and family of the prospect
! The thirds
Categories of data collected
! identity: title, surname, first names, address, telephone number (landline and/or
mobile), fax number, e-mail addresses, date of
birth, internal processing code allowing identification of the client
! the family, economic and financial situation: marital life, number of
people in the household, number and age of the child(ren) in the household,
profession, field of activity, socio-professional category, presence
pets
! the data necessary to carry out loyalty actions,
prospecting, study, survey, product test and promotion, the
selection of people can only result from data analysis
listed
! data relating to the organization and processing of competitions,
lotteries and any promotional operation such as the date of
participation, the answers given to the contests and the nature of the prizes
offered
! data relating to the contributions of people who submit opinions
on products, services or content, in particular their pseudonym
! data collected through authorized commercial actions
! images
Data retention periods
! Time required to process the request
Categories of recipients with access to the data
! Data controller
! Data controller staff
! Processor's subcontractors
! Other services or ancillary companies of the controller
! Data subject himself
! Personal relationships of registered persons
! Public services
Data collection methods
! Contact form
! Website
! Mobile app
! Phone
This processing does not involve sensitive data.
This processing does not involve data transfers outside Europe.
The standard security measures described in your security policy for
this treatment are applied.
5. Assignment, rental or exchange of prospect files
More precise description of the purpose:
! Provision of personal customer data as part of
commercial partnerships with third parties.
! Commercialization after processing of data published by sources
official (such as the Belgian Monitor, etc.) at the same time as data
obtained from other bodies.
Categories of persons concerned by the processing
! Customers
! Personal relationships of registered persons
! The controller
Categories of data collected
! identity: title, surname, first names, address, telephone number (landline and/or
mobile), fax number, e-mail addresses, date of
birth, internal processing code allowing identification of the client
! the family, economic and financial situation: marital life, number of
people in the household, number and age of the child(ren) in the household,
profession, field of activity, socio-professional category, presence
pets
! the data necessary to carry out loyalty actions,
prospecting, study, survey, product test and promotion, the
selection of people can only result from data analysis
listed
! data relating to the organization and processing of competitions,
lotteries and any promotional operation such as the date of
participation, the answers given to the contests and the nature of the prizes
offered
! data relating to the contributions of people who submit opinions
on products, services or content, in particular their pseudonym
! data collected through authorized commercial actions
! pictures
Data retention periods
! Time required to complete the transaction
! Last contact + 1 year
! End of business relationship + 3 years
! End of contract + 10 years
Categories of recipients with access to the data
! Data controller
! Data controller staff
! Processor's subcontractors
! Business partners of the controller
! Data subject himself
! Personal relationships of registered persons
! Public services
Data collection methods
! Purchase order
! sales receipt
! Contact form
! Website
! Mobile app
! Phone
! Customer extranet
! Digital means of communication
This processing does not involve sensitive data.
This processing does not involve data transfers outside Europe.
The standard security measures described in your security policy for
this treatment are applied.