COMPANY PROCESSING REGISTER  

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Responsible for data processing:

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Name L'Instant SRL

Address Rue Nestor Martin 319 1082 Brussels

Company number BE 0739.915.307

Phone +32483000850

Email address raphael.galante@instant-pilates.com

Website www.instant-pilates.com

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Contact details of the data controller's representative

Name Galante Raphael

Address Rue Nestor Martin 319 1082 Brussels

Phone +32483000850

Email address raphaelgalante@yahoo.fr

This register includes in particular the processing of personal data for the purpose of

purposes the management of suppliers, accounting management and measures of

Company security as well as administration of shareholders and associates.

Table of Contents Business Management Processing Registry

1. Supplier management

2. Accounting management

3. Administration of shareholders and partners

4. Security

1. Supplier management

More precise description of the purpose:

! Supplier relationship management

! Litigation management, including debt collection.

Categories of persons concerned by the processing

! Providers

! Supplier contact persons

! The data controller

Categories of data collected

! Personal identification data: name, title, address (private and

professional), previous addresses, telephone number (private,

professional), identifiers assigned by the person in charge of the

treatment.

! Identification data, issued by public services, other than

the national register number: identity card number,

passport, driver's license, pension, license plate

registration, ...

! Electronic identification data: IP addresses, cookies,

moments of connection, ...

! Electronic location data: GSM, GPS,...

! Financial identification data: identification and payment numbers

bank accounts, credit or debit card numbers, codes

secrets.

! Financial transactions: amounts due and paid by the person

file, allocated credit, endorsements, payment methods, overview of

payments, deposits and other guarantees.

! Conventions and agreements: details of agreements or conventions

commercial agreements, representation agreements or agreements

legal, agent details.

! Licenses held.

Data retention periods

! 5 years for contracts concluded within the framework of a relationship

commercial

! 5 years for bank documents: bank statements, payment stubs

check…

! 10 years from the end of the financial year for documents

accounts: books and accounting records, purchase orders, vouchers

delivery, customer and supplier invoices, etc.

! 30 years for contracts for the acquisition or sale of property

real estate and land

Categories of recipients with access to the data

! Data controller

! The staff of the controller

! Processor's subcontractors

! Public services

Data collection methods

! Purchase order

! Invoices

! Accounting books

! Form

! Phone

This processing does not involve sensitive data.

This processing does not involve data transfers outside Europe.

The standard security measures described in your security policy for

this treatment are applied.

2. Accounting management

More precise description of the purpose:

! Accounting management

! Litigation management, including debt collection.

! Management of complaints and after-sales service

! Anti-fraud and customer offenses

Categories of data collected

! identity: title, surname, first names, address, telephone number (landline

and/or mobile), fax number, e-mail addresses,

date of birth, internal processing code allowing identification

client

! data relating to means of payment: postal identity statement

or bank account, check number, credit card number, end date

credit card validity, visual cryptogram

! the data relating to the transaction such as the number of the

transaction, details of the purchase, subscription, good or service

subscribed

! data relating to the follow-up of the commercial relationship: requests for

documentation, trial requests, purchased product, service or

subscribed subscription, quantity, amount, periodicity, address of

delivery, history of purchases and services, return of

products, origin of the sale (vendor, representative, partner, affiliate)

or the order, correspondence with the customer and after-sales service,

exchanges and comments from customers and prospects, person(s)

in charge of customer relations

! data relating to the payment of invoices: payment methods

payment, discounts granted, receipts, balances and unpaid amounts not entailing

an exclusion of the person from the benefit of a right, a benefit or

of a contract

Categories of persons concerned by the processing

! The controller

! Providers

! Customers

Categories of recipients with access to the data

! Data controller

! The staff of the controller

! Processor's subcontractors

! Banks and insurance companies

! Data subject himself

! Personal relationships of the registered person

! Registered Person Professional Advisors

! Registrant's employer or employment relationship

! Public services

Data retention periods

! 5 years for contracts concluded within the framework of a relationship

commercial

! 5 years for bank documents: bank statements, payment stubs

check…

! 10 years from the end of the financial year for documents

accounts: books and accounting records, purchase orders, vouchers

delivery, customer and supplier invoices, etc.

! 30 years for contracts for the acquisition or sale of property

real estate and land

Data collection methods

! Purchase order

! Invoices

! Accounting books

! Form

! Phone

This processing does not involve sensitive data.

This processing does not involve data transfers outside Europe.

The standard security measures described in your security policy for

this treatment are applied.

3. Administration of shareholders and partners

More precise description of the purpose:

! Processing related to the administration of shareholders and partners

Categories of persons concerned by the processing

! The controller

! Shareholders

! The associates

! Beneficial owners

Categories of data collected

! identity: title, surname, first names, address, telephone number (landline and/or

mobile), fax number, e-mail addresses, date of

birth, internal processing code allowing identification

Data retention periods

! The time required for the purpose for registered securities registers,

orders and records of securities movements

! 3 years (last 3 financial years) for convocations, attendance sheets and

powers, reports of the manager or the board of directors, reports of the

auditors

! 5 years for registers of minutes of meetings and councils

administration

Categories of recipients with access to the data

! Data controller

! The staff of the controller

! Accounting

! Notary

! Banks and insurance companies

! Data subject himself

! Personal relationships of the registered person

! Public services

Data collection methods

! Shareholder register

! Status published

! Associated Pact

This processing does not involve sensitive data.

This processing does not involve data transfers outside Europe.

The standard security measures described in your security policy for

this treatment are applied.

4. Security management within the company

More precise description of the purpose:

! The processing of personal data in order to guarantee the

safety of persons or property.

! Registration of visitors as part of access control outside

processing related to video protection or video surveillance

Categories of persons concerned by the processing

! Visitors

! Providers

! The data controller

Categories of data collected

! Identification data: name and professional address of the visitor;

identification of his employer; identification of his vehicle; name,

section and function of the person visited; day and time of visit

Data retention periods

! Time required for the purpose

! One week

Categories of recipients with access to the data

! Data controller

! Authorized staff of the controller

! Departments or companies responsible for security for the person responsible for the

treatment

! Data subject himself

! Justice and police services

Data collection methods

! Visitor register

! Diary

This processing does not involve sensitive data.

This processing does not involve data transfers outside Europe.

The standard security measures described in your security policy for

this treatment are applied.